Member Responsibilities for Obtaining and Using Email Accounts
A reliable way of reaching students and parents is essential to the operation of our programs. Each student and at least one parent must have separate email accounts that will be checked daily.
Setting up independent e-mail addresses for parents and students is your responsibility; monitoring them to an acceptable level for their protection is also your responsibility. It is extremely difficult and time-consuming to mediate email flow and maintain security for users with a diverse set of platforms, email software, and ISP servers. Email accounts under your control allow you to choose your own level of security and filter spam judiciously, reducing the likelihood that teacher mail will be misidentified as spam. Your "incoming mailbox" can be larger than we could maintain on a central server, so that overflows blocking mail will occur less frequently. You may edit your student profile in the Moodle at any time to update your email address, keeping it current as you change locations and ISP providers at your own discretion.
While the Moodle supports an internal messaging system, it cannot substitute for a method of timely and secure communication between the Scholars Online administrators and teachers, and the student and parents. Scholars Online must be able to receive parental information from a mailbox owned and restricted to parents, and students must be able to receive communications that are unambiguously directed to the correct one among several siblings. Therefore each member must have his or her own email address.
If students don't already have individual email addresses, we recommend that parents check with their current IP support team. Most services supply several POP mailboxes and allow you to set security and spam filters to your own specifications and changing needs. Email addresses can also be established for free or very little using web-based options such as Hotmail or Yahoo. While these are probably not ideal for every student -- the most flexible situation is a regular email client program tied in directly to your own service provider's mail handler -- it may fulfill a need in some cases.